Gaia Powers School Nutrition with Smarter Back-of-House Solutions.
Behind every great school meal is a nutrition team working hard to make the operations run smoothly. Gaia brings pantry management, menu planning, procurement, production tracking, and reporting together in one integrated system. It’s uniquely designed to help you stay ahead, reduce waste, and focus on delivering meals that truly matter.
Gaia’s Back-of-House Core Features
Pantry Database
Organize and streamline your food inventory with powerful tools to manage items, recipes, and supplies.
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Manage food items, recipes, supplies, and vendor products in one place.
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Easily add items from the USDA Child Nutrition Database or Gaia’s pre-populated catalog.
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Create tailored views to display only the information you need, streamlining workflows.
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Track allergens, special diets, meal components, pricing, and more to support compliance and menu planning.
Production Records and Inventory
Ensure efficiency and accuracy in meal production and stock control.
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Track the entire meal lifecycle, from forecasting to completion.
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Automatically update stock levels based on production and deliveries.
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Generate lists tailored to menu needs and inventory status.
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Convert handwritten production records into digital data, reducing errors and saving time.
Recipes and Menu Planning
Create compliant and varied menus using tools that automate planning for scratch cooking.
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Adjust recipes instantly based on package size— no more memorizing servings or manual calculations.
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Enables the creation of flexible meal options by combining recipes or assorted groups, ensuring variety and USDA compliance in every menu.
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Build standard and cycle menus with drag-and-drop functionality and cross-day copying.
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Automatically check recipes and menus against USDA guidelines, ensuring real-time compliance.
Procurement Management
Simplify procurement and vendor coordination to stay on budget and on time.
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Generate orders based on real-time inventory and menu needs.
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Create vendor-specific lists of approved items with validity periods.
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Store contact details, delivery schedules, and spending limits.
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Monitor order status and automatically update inventory upon receipt.
Reporting and Roles
Gain actionable insights and improve team communication.
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Analyze data on inventory, production, menu compliance, and procurement to drive informed decisions.
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Assign access and editing permissions to maintain data security and efficient workflows.
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Automatically notify staff of updates to menus, production records, or procurement schedules.
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Retrieve past menus and production records for reference and auditing.
Why Gaia?
Ease of Use
Gaia’s intuitive design minimizes training time and streamlines workflows, allowing your team to focus on student engagement and meal quality.
Gaia Collective
The Gaia Collective is a community of school nutrition leaders who actively collaborate with Gaia to influence product development, share best practices, and access exclusive insights.
Seamless Integration
Gaia does all the heavy lifting for new clients, transferring all data through a cohesive and efficient process. We ensure no disruption to daily operations and a smooth transition.
cost savings
By augmenting manual tasks with AI and providing real-time data insights, Gaia reduces labor costs, minimizes waste, and helps you optimize budgets.
Who We Help
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We simplify product management and recipe formulation for K-12 compliant foods, so nutritionists can focus on menu innovation and student feedback
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Our automated shopping lists and scannable production records eliminate administrative work and frees up time to tailor cafeteria experiences
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Custom user roles and profiles facilitate information sharing with school nurses, external vendors, and student families