Gaia’s Front-of-House Brings Flexibility to Every Lunch Line.
Imagine a front-of-house system that actually works the way you need it to. With Gaia K12, you can set up your POS just the way your school runs, track student eligibility without digging through files, and keep everything—from reporting to production records—in sync. Families get a simple way to apply for benefits or pay for meals online, and you get a system that keeps it all running smoothly, day after day.
Gaia’s Front-of-House Core Features
Point of Sale (POS)
Gaia’s POS system ensures meal service is flexible, precise, and tailored to your district’s needs.
-
Operates offline seamlessly, syncing data to the cloud once connectivity is restored, ensuring uninterrupted service even during outages.
-
Use an intuitive template builder to tailor button placement, screen layouts, and data displays to your district’s specific workflows.
-
Compatible with a wide range of devices and OmniDirectional BarCode scanners for greater flexibility.
-
Record every transaction, including timestamps, cashier IDs, terminal data, and order details, enabling robust reporting and compliance.
Payment Solutions
Gaia provides flexible, secure, and family-friendly payment options
-
Enable parents to manage accounts, make payments, and preorder meals in one location.
-
Upcoming integrations with leading payment processors ensure secure and versatile transactions.
-
Allow families to make payments via mobile devices for added convenience.
-
Reflect payments instantly in meal accounts, reducing administrative workloads.
Student Profiles and Eligibility
Gain accurate, real-time access to critical student data during meal service.
-
Display student dietary preferences, allergies, and eligibility status directly at the POS for faster, more accurate service.
-
Capture detailed demographic and dietary data, tailored to district-specific needs.
-
Simplify eligibility verification with automated tools to upload and match student and household data.
-
Ensure staff can access critical data without disrupting meal service.
Transaction Management and Reporting
Streamline operations with robust workflows and actionable insights
-
Tailor order statuses, notifications, and approvals to fit district needs
-
Generate transaction reports in formats like CSV, Excel, and JSON without time limits on data access.
-
Custom reports can be generated from any data stored on the platform.
-
Track meal counts, payments, and participation trends to drive better decision-making.
Parent Engagement Tools
Gaia simplifies family interactions and fosters engagement with a centralized platform.
-
Parents can easily submit income and eligibility forms online, including support for scanning handwritten documents.
-
Parents can manage applications, payments, menus, and preorders in a single, easy-to-use interface.
-
Enable families to preorder meals and customize options for dietary needs and preferences.
Why Gaia?
Ease of Use
Gaia’s intuitive design minimizes training time and streamlines workflows, allowing your team to focus on student engagement and meal quality.
Gaia Collective
The Gaia Collective is a community of school nutrition leaders who actively collaborate with Gaia to influence product development, share best practices, and access exclusive insights.
Seamless Integration
Gaia does all the heavy lifting for new clients, transferring all data through a cohesive and efficient process. We ensure no disruption to daily operations and a smooth transition.
cost savings
By augmenting manual tasks with AI and providing real-time data insights, Gaia reduces labor costs, minimizes waste, and helps you optimize budgets.
Who We Help
-
We simplify product management and recipe formulation for K-12 compliant foods, so nutritionists can focus on menu innovation and student feedback
-
Our automated shopping lists and scannable production records eliminate administrative work and frees up time to tailor cafeteria experiences
-
Custom user roles and profiles facilitate information sharing with school nurses, external vendors, and student families